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Job Application Privacy Policy

Applicant Privacy Policy & Terms of Submission

Last Updated: 1/29/26

FirstAid Air Conditioning Inc. (“we,” “us,” or “the Company”), serving Palm City, Florida, and the surrounding areas, is committed to safeguarding the personal information of our job applicants. This policy outlines how we collect, use, and protect the data you submit for employment purposes.

1. Information We Collect

To evaluate candidates for HVAC technician, installer, and support roles, we collect the following Personal Identifiable Information (PII):

  • Identity & Contact: Name, current address (Palm City/Treasure Coast area), phone numbers, and email.

  • Professional Credentials: EPA Section 608 certifications, NATE certifications, trade school education, and relevant HVAC field experience.

  • Driver & Safety Data: Valid Florida Driver’s License number and driving history (required for field technicians).

  • Background Data: Employment history, references, and information regarding criminal convictions (evaluated in accordance with Florida labor laws).

  • Physical Requirements: Ability to perform essential job functions (e.g., lifting heavy equipment, working in attics/extreme heat).

2. How We Use Your Information

We use your data solely for recruitment and hiring, including:

  • Verifying your technical certifications (EPA/NATE).

  • Conducting reference checks and, upon conditional offer, background/driving record checks.

  • Determining eligibility for employment under Florida and Federal law.

3. Data Transmission & Security (Florida FIPA Notice)

Important: Your application is transmitted directly to our hiring team via email. While we strive to protect your data in accordance with the Florida Information Protection Act (FIPA), please be aware that standard email is not a fully encrypted method of communication. By submitting this form, you acknowledge the inherent risks of sending sensitive personal data over the internet.

4. Data Retention

  • Hired Candidates: Application data becomes part of your permanent personnel file.

  • Non-Hired Candidates: We generally retain applications for 12 months to consider you for future openings. After this period, records are securely deleted or destroyed to prevent unauthorized access.

5. Sharing of Information

We do not sell your data. We share information only with:

  • Internal Management: For interview and hiring decisions.

  • Third-Party Vetting Services: Only for background/driving checks if a conditional job offer is made.

Waiver of Liability & Assumption of Risk

By checking the “I Agree” box and submitting this application:

  1. Assumption of Risk: You explicitly acknowledge that you are sending your personal data via unencrypted email. You understand that this method carries a risk of interception by third parties.

  2. Limitation of Liability: To the fullest extent permitted by Florida law, FirstAid Air Conditioning Inc. shall not be liable for any direct, indirect, or consequential damages arising from the accidental loss, interception, or unauthorized access of your application data during transmission.

  3. Release: You hereby release FirstAid Air Conditioning Inc., its owners, and employees from any claims related to data security breaches that occur outside of our direct internal systems (e.g., breaches of your own email provider or internet service).